Managing groups

Use this procedure to manage the groups.

Note:

Before registering any group, we recommend you that you consider how to organize groups in your organization in iOfficeV4. See How to organize groups in iOfficeV4 to getting idea.

To open Group List:

1. Choose Setup from the main menu.

2. Click Group List.

You will now see the Group List screen.

To add a new group:

1. Click Add New Group.

2. In Group Name, type a group name.

3. In Contact, type contact information, e.g. a phone No., an extension, a secretary name.

4. In Notes, type any text.

This information will be displayed on the profile screen when users click the link of a group name.

5. Click OK.

To change the display order of the group name in the list:

The groups registered will be displayed in the lists according to the order of the addition. You may probably want to change the order.

1. Check the boxes beside the groups which you want to move.

2. Click Up or Down button to move the groups.

To edit a group:

1. Click the name of the group you want to edit.

2. Edit the information.

3. Click OK.

To delete groups:

1. Click the name of the group you want to delete.

2. Click Delete.

-OR-

1. There are several ways to select the groups you want to delete.

• Choose Selected by user from Selection. (Default) and check the boxes beside the groups you want to delete.

• Or choose All the groups in this page from Selection. The groups displayed in the page will be deleted.

• Or choose All from Selection. All the groups registered will be deleted.

2. Click Delete.

You will now see the confirmation message.

3. Click OK to delete the groups you selected, or click Cancel to cancel the deletion.